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All application must be submitted via the electronic Grant Management System (eGMS).

Applicants should read the Standard Conditions of Research Grant in the Guidance Notes for Research Grant Application before submitting research grant applications.

If your application is approved, the Principal Applicant (PA) and the Institution are required to sign an Agreement covering the terms and conditions of the research project. You are strongly advised to read the terms and conditions under which funding is provided in addition to the rights and obligations of the signatories.

Calls for applications will be issued 3 months prior to the closing date. Applicants should comply with the standard forms when submitting grant applications.

Essential documents for grant applications

  1. Guidance Notes for Research Grant Application (PDF File 92K)
  2. Explanatory Notes for Research Grant Application (PDF File 94K)
  3. Electronic Application Form (e-Form): Available on eGMS
  4. Offline e-Form (offline e-Form must be uploaded to eGMS after completion) (VXF File 1838K)
    (Right "click" and save the VXF File, then download the e-Form Filler to open the VXF file. If JAVA is not already installed on your computer, you can install it from
  5. Proposed Research Project (Word File 44K)
  6. Help Manual for Completing e-Form(PDF File 964K)
  7. Training Manuals for eGMS

Applicants will receive an acknowledgement email from eGMS after their application has been submitted to the Research Fund Secretariat successfully. All applications will be logged into the database and screened for completeness and eligibility. Research proposals passing the initial screening will be reviewed in two stages, according to pre-set assessment criteria, first by external referees, and second by the Grant Review Board (GRB). The Research Council will consider the assessment of the GRB and make funding recommendations to the Food and Health Bureau. PAs will be informed within 9 months of the closing date whether or not their applications have been successful. The comments and recommendations of the GRB shall also be provided to the PAs.

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To complete the offline e-Form, please download the e-Form Filler. If JAVA is not already installed on your computer, you can install it from